School Policies

Safeguard of Student Information Policy

All student records are treated as confidential and kept under restricted conditions.  Parents may request to review their child’s record at any time, or to be informed of information contained therein.  Parents may request a photocopy of their child’s records but files may not be removed from the school location where they are maintained.  City Arts will fulfill requests from parents for photocopies within 48 hours.


Bullying Policy

City Arts + Prep Public Charter School is committed to providing all students with a safe and civil environment, and will not tolerate any form of bullying at any school activity on or off school property.

Bullying is habitual, intentional, aggressive behavior aimed at an individual or group of individuals. Bullying includes written, electronic, verbal, physical, or social acts that willfully harm another. Aggravated bullying means willful harm motivated by race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity, mental disability, physical disability, appearance, and/or socioeconomic status.

Staff, faculty, and volunteers who observe an act of bullying are expected to take immediate, appropriate steps to intervene. If the staff member or volunteer believes his or her intervention has not resolved the matter, he or she shall report it to his or her supervisor and document the incident in writing. The Dean of School Culture or appropriate staff member will inform the parent or guardian of any student who was observed as a victim or perpetrator of bullying. Depending on the frequency and severity of the conduct, intervention, counseling, correction, discipline, or referral to law enforcement will be used to remedy the impact on the victim and change the perpetrator’s behavior.


School Meal Non-Discrimination Statement

City Arts + Prep Public Charter School Public is operating in The National School Lunch Program (NSLP) for school year 2014-2015 to make sure all children receive healthy meals. City Arts does not discriminate. All students will eat free breakfast/lunch and snack.

The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202)690-7442 or email at program.intake@usda.gov.

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).

USDA is an equal opportunity provider and employer.

Also, the District of Columbia Human Rights Act, approved December 13, 1977 (DC Law 2-38; DC Official Code §2-1402.11(2006), as amended) States the following:

Pertinent section of DC Code § 2-1402.11:

It shall be an unlawful discriminatory practice to do any of the following acts, wholly or partially for a discriminatory reason based upon the actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, or political affiliation of any individual. To file a complaint alleging discrimination on one of these bases, please contact the District of Columbia’s Office of Human Rights at (202) 727-3545.


Grievance Procedure

Any person who believes that City Arts has violated the regulations of Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, Title VI, Title IX, and/or the Age Act may submit a complaint to the designated individuals below.

Complaints involving students who attend City Arts may be submitted to:

Demetria Gartrell, Principal and Chief Academic Officer

City Arts + Prep Public Charter School
705 Edgewood Street NE
Washington, DC 20017
202.269.4646

The grievance procedures outlined below establish how complaints will be investigated and resolved. These grievance procedures are intended to provide for a prompt and equitable resolution of complaints. These grievance procedures may be used by employees, students, parents, or third parties. These grievance procedures do not bar individuals from filing claims in other forums to the extent permitted by state or federal law.

City Arts encourages individuals to discuss their concerns with appropriate school officials before resorting to a formal complaint. However, individuals are not required to do so before filing a formal complaint.

City Arts prohibits retaliation against individuals who file a complaint or participate in a complaint investigation.

A formal complaint may be filed by following the steps outlined below:

Step 1

Within 90 days of the alleged discrimination or harassment, written notice of the complaint must be filed with the individual designated above. Complainants may use this complaint form. The written notice must include the nature of the complaint, the date(s) of the occurrence, the desired result, and must be signed and dated by the person making the complaint.

Upon receipt of the written notice of the complaint, the designated individual to whom the complaint was submitted will immediately initiate an adequate, reliable and impartial investigation of the complaint. Each investigation will include, as necessary, interviewing witnesses, obtaining documents and allowing parties to present evidence. All documentation related to the investigation will remain confidential.

Within thirty (30) business days of receiving the written notice of the complaint, the individual investigating the complaint will respond in writing to the complainant. The response will summarize the course and outcome of the investigation, and identify an appropriate resolution. If, as a result of the investigation, it is determined that discrimination or harassment has occurred, appropriate corrective and/or remedial action will be taken.

Step 2

If the complainant wishes to appeal the decision from Step 1, he/she may appeal through a signed written statement to the school board of trustees within ten (10) business days of the receipt of the school’s official response. In an attempt to resolve the grievance, the board shall review all relevant information and meet with the concerned parties and their representatives within thirty (30) days of the receipt of such an appeal. A copy of the board’s disposition of the appeal shall be sent to each concerned party within fifteen (15) business days of this meeting.

Grievants also have the right to file a complaint with the Office for Civil Rights by: (1) mailing the complaint to Director, District of Columbia Office, Office for Civil Rights (OCR), U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-1475; (2) faxing it to (202) 453-6021; or (3) filing it electronically at: www.ed.gov/ocr/complaintprocess.html. For more information, you can contact OCR at (202) 453-6020 (voice), (877) 521-2172 (TDD), or ocr.dc@ed.gov.


Notice of Non Discrimination

In accordance with Title VI of the Civil Rights Act of 1964 (“Title VI”), Title IX of the Education Amendments of 1972 (“Title IX”), Section 504 of the Rehabilitation Act of 1973 (“Section 504”), Title II of the Americans with Disabilities Act of 1990 (“ADA”), and the Age Discrimination Act of 1975 (“The Age Act”), applicants for admission and employment, students, parents, employees, sources of referral of applicants for admission and employment, and all unions or professional organizations holding collective bargaining or professional agreements with City Arts + Prep Public Charter School are hereby notified that City Arts does not discriminate on the basis of race, color, national origin, sex, age, or disability in admission or access to, or treatment or employment in, its programs and activities.

Anyone having inquiries concerning City Arts’ compliance with Section 504, ADA, Title VI, Title IX, and/or the Age Act or who wish to file a complaint regarding such compliance should contact:

Elena Roberts, Director of Strategic Initiatives

City Arts + Prep Public Charter School
705 Edgewood Street NE
Washington, DC 20017
202.269.4646
eroberts@cityartspcs.org

who has been designated by City Arts to coordinate its efforts to comply with the regulations implementing Section 504, ADA, Title VI, Title IX, and the Age Act.

Parents, guardians, and students who want to learn more about their rights under Section 504 of the Rehabilitation Act can obtain a copy of their procedural safeguards from the Section 504 Coordinator:

Elena Roberts, Director of Strategic Initiatives

City Arts + Prep Public Charter School
705 Edgewood Street NE
Washington, DC 20017
202.269.4646
eroberts@cityartspcs.org

Anyone who believes that City Arts has violated the regulations of Section 504 of the Rehabilitation Act of 1973 or the Americans with Disabilities Act can submit a complaint with the Section 504/ADA coordinator pursuant to the City Arts Grievance Procedures.  A copy of the grievance procedures can be obtained by request through the Section 504/ADA coordinator, Elena Roberts, Director of Strategic Initiatives, City Arts + Prep Public Charter School, 705 Edgewood Street NE, Washington, DC 20017, 202.269.4646, eroberts@cityartspcs.org, or found on page 16 of the Family Handbook.

Employees who believe that City Arts has violated the regulations of Section 504 of the Rehabilitation Act of 1973 or the Americans with Disabilities Act can submit a complaint with the Section 504/ADA coordinator pursuant to the City Arts Grievance Procedures.  A copy of the grievance procedures can be obtained by request through the Section 504/ADA coordinator, Elena Roberts, Director of Strategic Initiatives, City Arts + Prep Public Charter School, 705 Edgewood Street NE, Washington, DC 20017, 202.269.4646, eroberts@cityartspcs.org, or found in section 2.8 of the Employee Handbook.


Notice of Proposed Dismissal of Class Action in Petties, et al. v. District of Columbia, et al.

The DC Public Charter School Board is requiring all DC public charter schools to post this notice on their websites.

Click here to read the entire notice.